Job Description

Job Description:

Under limited supervision, provides executive level, secretarial, administrative and business support to the Horn Point Lab Director, Assistant Director for Outreach and Development and Associate Lab Directors. Will handle matters of a highly confidential and sensitive nature. The position regularly interacts with all levels of university officials, state and local officials, the public, and all faculty and staff.

Unit: Horn Point Laboratory

Location: Cambridge, MD

Job Category Status: Nonexempt Regular

Job Duties:

Oversees and coordinates all administrative matters for the Horn Point Laboratory. This employee regularly handles matters of a highly confidential or sensitive nature. Ensures compliance with UMCES and HPL administrative procedures and policies, and ensuring all information passes through the appropriate offices. Provides information requiring comprehensive knowledge of institution policies, procedures and special situations. Primarily responsible for coordinating faculty appointments, promotions, reviews, and reappointments. Manages the Director's daily schedule. This includes planning travel and itineraries, developing agendas and meeting materials. The position will assist in areas related to job ads, FRA contracts, appointment letters and student awards. Schedule, attend and record minutes of all faculty and administrative meetings. This includes making arrangements for meetings, notifying participants, coordinating details and ensuring that leadership is fully briefed on all matters. Assist with the planning and coordination of various HPL events. This includes annual events as well as public events.

Assists with making all necessary travel arrangements for the Lab Director, Assistant Director for Outreach and Development, and Faculty. Independently performs required administrative follow-up and record keeping. Processes all travel requests on all funding in accordance with university policies and sponsor's requirements, regarding records, reports, controls, and conditions regarding the expenditure of funds. This position serves as the primary resource person for the interpretation and application of laws, rules, and regulations for travel transactions.

This position coordinates the administration, accounting and reporting activities for all HPL Foundation accounts. Assists to ensure that transactions meet established Foundation and UMCES policies and procedures. Analyzes areas of expenditures and deposits, identifies problem areas, and recommends corrective action.

Minimum Qualifications:

High School Diploma or GED . Six years secretarial experience, one year of which was providing primary secretarial support to key administrator. Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business English, spelling, grammar, and arithmetic. Thorough knowledge of and skill in the use of work processing, database and spreadsheet software to produce documents and maintain information. Excellent communication skills, both oral and written. Ability to understand and follow oral and written instructions and to project a professional and positive image of the institution.

Preferred Qualifications :

A bachelor's degree and experience with MS Office applications including Word, Excel, PowerPoint and experience with the Google Workspace environment. Experience with a University System of Maryland Institution or other university administrative environment. Experience working with Foundations and making travel arrangements with Concur.

EEO Statement:

The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center's policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990; or related legal requirements should be directed to the Director of Human Relations, Center Administration, P.O. Box 775, Cambridge, MD 21613.

Salary Range: $55,000 to $70,000

About University of Maryland Center for Environmental Science

Beginning with Reginald Truitt's dockside laboratory in 1925, the University of Maryland Center for Environmental Science has traveled the road to discovery. For more than 80 years, UMCES students, researchers and faculty have gathered information and developed theories that have helped improve society's scientific understanding of the environment. By sharing this newfound knowledge on important issues such as fisheries management, ecosystem health and climate change, the Center has had an undeniable impact on the way we think about the natural world. As Maryland's premier research institution aimed at advancing scientific knowledge of the environment, the University of Maryland Center for Environmental Science is one of twelve institutions within the University System of Maryland.

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