Job Description

HELP OUR KIDS HAVE A GREAT FUTURE!

Join our professional customer service team and help change the lives of Vancouver’s youth!

The Boys & Girls Clubs of Southwest Washington (BGCSW) is seeking qualified candidates for a full-time, year-round Bookkeeper position!

Representation Matters! Candidates who identify as BIPOC, LGBTQ+, or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves reflected in our Clubs.

POSITION TITLE: Bookkeeper

REPORTS TO: Director of Finance and Administration

STATUS: Full-time Hourly/Non-Exempt

MISSION STATEMENT

‘To enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens.’

GENERAL SUMMARY  

Provide accounting, finance, and administrative support to the Director of Finance and Administration; assist BGCSW leadership team as outlined in the job responsibilities below; and perform other duties as assigned.

PRIMARY RESPONSIBILITIES  

ACCOUNTS PAYABLE & RECEIVABLE

• Input invoices received and payment requests into QuickBooks; prepare biweekly check run 
• Mail bill payments and file payment material
• Reconcile monthly expense accounts and draft YTD Club programs and operations statements. 
• Collect monthly inventory and USDA activity data
• Distribute and reconcile monthly credit card statements
• Collect monthly grant activity data; prepare monthly grant claims; reconcile grants receivable account
• Assist in managing vendor relationships
• Administer courier service to the bank
• Review daily bank deposit activity
• Prepare bank reconciliation statements and draft investment summary

CLUB REVENUE RECONCILIATION

• Collect and prepare weekly deposits from Club operations 
• Collaborate on weekly MyClubHub membership receipting
• Review monthly Club membership activity and reconcile with QuickBooks reports
• Ensure proper cash handling procedures with ACDS/membership 

PAYROLL & BENEFITS

• Prepare and file payroll twice monthly
• Analyze payroll data using PayCom metrics
• Ensure payroll compliance with state and federal regulations
• Manage enrollment in health and insurance benefits
• Enroll team members in Simple IRA when applicable and prepare monthly reports for submittal

EDUCATION & EXPERIENCE 

• Pass a National Criminal, Social Security, Local Criminal and National Sex Offender Registry Background Check – Required
• Pass a Credit Check annually – Required
• Bachelor’s Degree preferred with coursework in accounting/finance and/or business operations
• Experience with accounting software, preferably Quickbooks 
• Proficient in MS Office Applications with emphasis on Excel, Word and PowerPoint
• Solid written communication skills
• Strong analytical and organizational skills with keen attention to detail 
• Excellent customer relation skills and ability to prioritize competing demands
• Possess a valid driver’s license and proof of insurability

COMPENSATION

• $22.50 - $24.50 per hour
• Full-time Hourly, Non-Exempt
• 3 weeks of Paid Time Off and 12 Holidays per year 
• Employer-paid health benefits: medical, dental, vision
• IRA employer matching program

LOCATION 

• Mission Support - 5109 NE 82nd Ave, Suite 205 Vancouver, WA 98662

WORK SCHEDULE 

• Must be available to work 9 am to 5 pm Monday through Friday.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information, or any other characteristic protected by federal, state, or local law. BGCSW is an equal opportunity employer.

Please refer to our website at for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

CLUB CODE & CORE VALUES

PUT YOUTH FIRST.

We are at our best and most impactful when we do right by the youth we serve. 

We make decisions with youth’s well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. 

CARE DEEPLY & ENGAGE FULLY.

We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity.  

We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time and treat each day as a new day with new opportunities. 

FOLLOW THROUGH ON YOUR COMMITMENTS.

Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises.  

We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don’t over promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can’t follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. 

COMMUNICATE, COLLABORATE, & CLARIFY

Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people’s ideas are valued and heard.

We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. 

EMPOWER & BE EMPOWERED.

Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. 

We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.

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